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Privacy Policy

Last updated: April 2026

This Privacy Policy describes how Gear Finder ("we", "our", or "us") handles information when you use our mobile and web application. We are committed to protecting your privacy and being transparent about how your data is used.

GearFinder Camera Access Policy

Effective Date: February 2026 · Developed by Fireground Down Under

GearFinder, developed by Fireground Down Under, is committed to protecting user privacy and ensuring transparency in how device permissions are used.

1. Overview

GearFinder may request access to your device camera to support core functionality related to equipment and asset management within emergency services environments.

Camera access is strictly optional and only used when required by user-initiated features.

2. Why We Use the Camera

The GearFinder app uses camera access to enable users to:

  • Capture photos of equipment, vehicles, and station assets
  • Document maintenance, defects, inspections, and servicing
  • Attach images to records for operational tracking
  • Scan QR codes or barcodes (where supported)
  • Improve accuracy in inventory and asset identification

3. How Camera Access Works

  • The app will request permission before accessing the camera
  • The camera is only activated when the user selects a feature requiring it
  • GearFinder does not access the camera automatically or without user interaction

4. No Background Usage

GearFinder does not access or use the camera in the background. The camera is only active while the user is actively using a camera-related feature.

5. Storage and Handling of Images

Images captured using GearFinder:

  • Are stored as part of user-created records (e.g., equipment logs, inspections)
  • May be stored locally or securely associated with the user's account
  • Are only used to support app functionality

GearFinder does not use images for advertising, analytics unrelated to app functionality, or surveillance.

6. Sharing and Data Use

  • GearFinder does not sell or share camera data with third parties for marketing purposes
  • Images may be shared only when initiated by the user (e.g., exporting reports, sharing records)
  • Any data handling is limited to delivering app features

7. User Control

Users have full control over camera access:

  • Permission can be granted or denied at any time
  • Access can be revoked through device settings
  • Core app functionality remains available without camera access (excluding camera-dependent features)

8. Appropriate Use

Users must ensure that any images captured:

  • Comply with workplace policies and legal requirements
  • Do not breach privacy or confidentiality
  • Are relevant to operational or training purposes

9. Security

GearFinder takes reasonable measures to protect stored images and associated data. However, users should avoid capturing sensitive material unless required and authorised by their organisation.

10. Updates to This Policy

This policy may be updated periodically. Updates will be reflected within the app or associated platforms.

11. Contact

For any questions regarding this policy:

General Camera Permission

Gear Finder requests access to your device's camera solely for the following purposes:

  • Taking photos of equipment, vehicles, lockers, and station rooms to attach to inventory records.
  • Scanning QR codes to quickly navigate to specific vehicle or room inventory pages.

Camera access is only activated when you explicitly initiate a photo capture or QR scan within the app. We do not access your camera in the background, and we do not collect, store, or transmit any camera feed or video.

Photos you take are uploaded securely and stored only in association with your account's inventory records. You can delete photos at any time from within the app.

2. Information We Collect

  • Account Information: Email address and display name provided at registration.
  • Inventory Data: Equipment names, photos, notes, and maintenance records you enter.
  • Device Information: Basic device/browser metadata for app functionality.

3. How We Use Your Information

  • To provide and maintain the Gear Finder service.
  • To store and display your brigade and equipment inventory.
  • To send maintenance reminder notifications (only if enabled by you).
  • To improve app features and performance.

4. Data Sharing

We do not sell, trade, or rent your personal information to third parties. Data may be shared only with infrastructure providers (e.g. cloud storage) strictly to deliver the service, and they are bound by confidentiality agreements.

5. Data Security

All data is transmitted over HTTPS and stored securely. Photos are stored in private cloud storage accessible only to your account.

6. Your Rights

You may request deletion of your account and all associated data at any time via the My Account menu in the app. Upon deletion, all your inventory records, photos, and personal information are permanently removed.

7. Children's Privacy

Gear Finder is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children.

8. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us via the feedback form in the app or through our Facebook page.